Turn Every Patient Call
Into More Exams
and More Revenue
VisionTrac AI answers missed calls, reactivates lapsed patients, follows up with unscheduled exams, and fills more chair time automatically — so your optometry practice stops leaking revenue.
Never Miss A Patient
Your AI concierge handles every inquiry, even after hours, so you capture more eye exams.
Instant Follow-Up
Real-time text-back impresses prospective patients and converts interest into booked appointments.
Recover Lost Revenue
Reactivate lapsed patients and fill empty chair time automatically.
Here's What's Happening Right Now
The Reality of Lost Optometry Revenue
Most optometry practices are losing six figures every year — and don't even realize it.
32%
of optometry calls go unanswered during busy hours
78%
of callers won't leave a voicemail — they call the next optometrist
$120K+
lost annually from missed calls and lapsed patients
67%
of patients book with whoever responds first
The Solution
VisionTrac AI Plugs the Leaks
Most practices don't need more leads — they need to convert the patients they already have.
24/7 AI Concierge
Every call gets answered or followed up instantly, day or night — delivering the experience your patients expect.
Missed Call Text-Back
Automatic personalized text response to every missed call within seconds.
Patient Reactivation
Re-engage patients who haven't had an exam in 12+ months with tailored outreach.
Exam Follow-Up
Never let unscheduled exams or pending recall slip through the cracks.
Google Review Automation
Generate more 5-star reviews on autopilot after every visit.
Recall & Annual Exam Campaigns
Fill your exam schedule with automated annual recall reminders and follow-ups.
Before vs. After VisionTrac AI
Before VisionTrac AI
- Missed calls go to voicemail
- Past patients sit untouched in the database
- Google reviews come in inconsistently
- Open chair time goes unfilled
- Front desk is overwhelmed with patient inquiries
After VisionTrac AI
- Every call gets answered or followed up
- Lapsed patients reactivated automatically
- More 5-star reviews boost your reputation
- The exam schedule stays fuller every week
- Your team is empowered, not buried
How It Works
4-Step Revenue Recovery Process
Discovery
We analyze your practice's missed calls, lapsed patients, and revenue leaks.
Integration
VisionTrac AI connects to your phone system and EHR seamlessly.
Automation
AI concierge, reactivation campaigns, and review requests go live 24/7.
Results
Watch your schedule fill up and revenue grow on autopilot.
ROI Calculator
See the Revenue Impact
Single-Doctor Practice
- 6 extra exams/mo @ $250 = $1,500
- 3 reactivated patients @ $450 = $1,350
- 2 extra eyewear sales = $800
2–3 Doctor Practice
- 18 extra exams = $4,500
- 10 reactivated patients = $4,500
- 8 eyewear sales = $3,200
Multi-Location Practice
- 40 extra exams = $10,000
- 25 reactivated patients = $11,250
- 20 eyewear sales = $8,000+
Pricing
Pay for What You Need, Scale as You Grow
One-Time Implementation Fee based on scope of work
Starter
Best for single-doctor optometry practices
- 300 AI Minutes
- AI Concierge
- Missed Call Text-Back
- Review Automation
- Basic Reporting Dashboard
Growth
Best for 2–3 doctor practices
- 1,000 AI Minutes
- Everything in Starter
- Patient Reactivation
- Exam Follow-Up
- Annual Recall Campaigns
- Multi-User Dashboard
Elite
Best for multi-location optometry groups
- 2,500 AI Minutes
- Everything in Growth
- Multi-Location Support
- Custom Integrations
- White-Glove Campaign Mgmt
- Dedicated Account Manager
Security & Compliance
Enterprise-Grade Security & Compliance
VisionTrac AI is built from the ground up to meet the strictest healthcare and financial security standards.
HIPAA Compliant
Full HIPAA compliance. Patient data is encrypted, access-controlled, and audit-logged.
PCI DSS Compliant
PCI DSS compliance ensures secure payment processing — we never touch raw card data.
SOC 2 Type II
Infrastructure meets SOC 2 standards for security, availability, and confidentiality.
Data Encryption
AES-256 at rest and TLS 1.3 in transit. Your patient data is protected at every layer.
Access Controls & Audit Logs
Role-based access with comprehensive audit trails. Know who accessed what and when.
BAA Ready
Business Associate Agreements with all sub-processors. Shared responsibility for PHI.
Our Guarantee
If VisionTrac AI does not generate at least 10 additional exams in your first 30 days, we will continue working for free until it does.
No long-term contract · Cancel anytime
Get In Touch
Book Your Revenue Recovery Demo
See how many patients your optometry practice may be losing right now.
Contact Information
info@visiontracai.com
Phone
+1 (317) 576-3393
Address
11 Municipal Drive, Suite 200, Fishers, IN 46038
Schedule a Demo
See VisionTrac AI in action with a personalized 15-minute demo.